Post Holdings Administrative Assistant - 8th Avenue in St Louis, Missouri

Position Summary:

The Administrative Assistant provides high-quality administrative support enhancing the effectiveness of our leaders by providing office organizational support, promoting internal and external relationships on behalf of the organization and ensuring leaders’ time can be used most efficiently. Identifies and addresses the needs of senior leaders and performs administrative tasks to ensure our company’s workflow runs smoothly. This position will be responsible for scheduling and coordinating meetings, assisting with travel arrangements, and organizing daily agendas. The administrative assistant should be proactive, meet deadlines and communicate effectively. This position also receives direction from and works closely with the Executive Assistant and Office Manager for 8 th Avenue Food & Provisions.

Duties And Responsibilities:

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

  • Provides office management support including overseeing all office repairs and working with building maintenance; liaisons with on-site vendors; coordinates with Executive Assistant on space planning, facility needs, etc.

  • Approve/code invoices weekly, assist with management of A/P inbox

  • Conserves executives’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

  • Maintains executive calendars by planning and scheduling meetings, conferences, teleconferences, and travel.

  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

  • Maintains customer confidence and protects operations by keeping information confidential.

  • Completes projects as assigned; following up on results.

  • Prepares reports by collecting and analyzing information.

  • Provides historical reference by developing/utilizing filing systems; recording meeting discussions.

  • Maintains office supplies inventory by determining inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

  • Other duties, as assigned

Education And Experience Required:

  • High School diploma or equivalent

  • 3 years of Administrative Assistant related experience or similar role

Preferred Education, Experience, And Skills:

  • Additional administrative qualifications/certifications are preferred

Required Competencies & Knowledge:

Knowledge of:

  • Knowledge of office procedures

  • Familiarity with online calendars and cloud systems

  • Experience using office equipment, including printers and fax machines

  • Strong communication skills (via phone, email and in-person)

  • Experience exercising discretion and confidentiality with sensitive company information

  • Excellent organizational skills with an ability to think proactively and prioritize work

Skill in:

  • Data analysis and problem solving using defined methodologies

  • Organization and time management

  • Decision making

  • Strong customer service skills

  • Strong oral and written communication skills

  • Spreadsheet, graphic, and technical report writing

  • Interpersonal communications required

  • High degree of proficiency in MS Office Suite

Ability to:

  • Ability to build effective relationships with all levels within the office, field, the public, and other organizations

  • Ability to understand and integrate business goals into programs and products

  • Serve as a source of data and information on policies and procedures to support business goals

  • Demonstrate commitment to the business direction

  • Anticipate the effects of change in the business environment

  • Coordinate and manage multiple projects simultaneously

Physical Requirements: Qualified candidates must be able to perform the following physical job requirements, with or without reasonable accommodation:

  • Primarily sedentary work in a general office environment

  • Ability to communicate and exchange information

  • Ability to comprehend and interpret documents and data

  • Requires occasional standing, walking, lifting, and moving objects (up to 25 lbs.)

  • Requires manual dexterity to use computer, telephone and peripherals

  • May be required to work extended hours for special business needs

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Qualifications

Experience

Required

  • 3 years: Administrative Assistant related experience or similar role

Education

Required

  • Degree: High School